---
title: Workspaces
description: Learn how to create and manage Workspaces in Podaris — shared areas that let teams organise assets and control who can view, edit, or administer them.
---

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# Workspaces

## Workspaces give teams a shared, access-controlled area on the homepage to organise projects, networks, datasets, and other assets together.

A workspace is a shared area on the Podaris homepage that brings together all the projects, networks, datasets, and other assets for a particular team or programme of work. Instead of everyone's assets appearing in one undifferentiated list, workspaces give you a focused, access-controlled view that's separate from your personal projects.

---

### What a workspace contains

Workspaces hold any combination of Podaris assets:

- Plan projects
- Networks
- Datasets
- Streets
- Tilesets
- Insight analyses
- [Folders](https://support.podaris.com/folders?hsLang=en) — for grouping assets within the workspace

Everything inside a workspace is visible only to its members (or to all organisation members, if the workspace visibility is set to Organisation — see [Workspace visibility](https://file+.vscode-resource.vscode-cdn.net/Users/alexguo/Documents/app/.claude/new-kb-articles/workspaces.md?hsLang=en#workspace-visibility) below).

### Switching between workspaces

The **workspace selector** sits at the top of the homepage, just above the project list. Click the dropdown to see a list of all workspaces you are a member of (or that are open to the whole organisation). Select one to switch to it — the project list updates immediately to show only the assets in that workspace.

To return to your unfiltered homepage, click the **×** inside the workspace selector.

![Screen Recording 2026-06-30 at 13.29.52](https://support.podaris.com/hs-fs/hubfs/Screen%20Recording%202026-06-30%20at%2013.29.52.gif?width=670&height=262&name=Screen%20Recording%202026-06-30%20at%2013.29.52.gif)

---

### Joining a workspace

If a workspace's visibility is set to **Organisation**, anyone in your organisation can join it without an invitation. Select the workspace from the dropdown and you'll see a prompt to **Join this workspace to access its projects as a collaborator** — click **Join workspace** to become a member. If more than one role is available to you, you'll be asked to choose one (the roles you can pick are limited by your organisation role).

Private workspaces don't show this prompt — you can only access them after a workspace admin adds you (see [Managing members](https://file+.vscode-resource.vscode-cdn.net/Users/alexguo/Documents/app/.claude/new-kb-articles/workspaces.md?hsLang=en#managing-members) below).

---

### Creating a workspace

Only organisation members with **Admin** or **Owner** role can create workspaces.

1. On the homepage, make sure no workspace is selected (use the **×** in the selector to close one if needed).
2. Open the **New** (Create) menu and choose **Workspace**. If you don't have permission to create workspaces, this option appears greyed out.
3. In the **Create Workspace** dialog, enter a **Name**. A URL-friendly slug is generated automatically — you can customise it if needed.
4. Optionally add a **Description** (Markdown is supported).
5. Choose a **Visibility** setting (see below).
6. Click **Create**.

You are added as the workspace's admin automatically.

![Screenshot 2026-06-30 at 13.27.53](https://support.podaris.com/hs-fs/hubfs/Screenshot%202026-06-30%20at%2013.27.53.png?width=167&height=373&name=Screenshot%202026-06-30%20at%2013.27.53.png)

![Screenshot 2026-06-30 at 13.37.35](https://support.podaris.com/hs-fs/hubfs/Screenshot%202026-06-30%20at%2013.37.35.png?width=670&height=444&name=Screenshot%202026-06-30%20at%2013.37.35.png)

---

### Workspace visibility

When creating or editing a workspace, you choose one of two visibility options:

| Visibility | Who can see the workspace |
| --- | --- |
| **Organisation** | All organisation members can discover and join the workspace. They see it in the workspace dropdown and can self-join (subject to their organisation role). |
| **Private** | Only explicitly invited members can see and access the workspace. It does not appear in the dropdown for anyone who hasn't been added. |

**Tip:** Choose **Organisation** visibility for shared, team-wide areas you want colleagues to find and join on their own. Choose **Private** for sensitive or tightly scoped work where you want to control exactly who has access.

### Workspace roles

Members of a workspace hold one of three roles. These control what they can do inside the workspace:

| Role | Can view assets | Can create and edit assets | Can manage settings and members |
| --- | --- | --- | --- |
| **View** | Yes | No | No |
| **Edit** | Yes | Yes | No |
| **Admin** | Yes | Yes | Yes |

A workspace must always have at least one admin — you cannot change the last admin's role or remove them.

**Note**: A workspace must always have at least one admin. You cannot change the last admin's role or remove them until another member has been made an admin.

---

### Managing members

Workspace admins can add, change, and remove members from the **Manage Workspace Members** dialog. To open it, select the workspace, then click the **people** icon in the workspace toolbar.

**To add a member:**

1. Type a name or email address into the search box.
2. You can enter an email address that doesn't yet have a Podaris account — they will receive an invitation to join.
3. Select a **role** from the dropdown.
4. Click **Add**.

**To change a member's role:** use the role dropdown in the members table.

**To remove a member:** click **Remove** next to their name. You cannot remove yourself if you are the last admin.

![Screenshot 2026-06-30 at 13.35.31](https://support.podaris.com/hs-fs/hubfs/Screenshot%202026-06-30%20at%2013.35.31.png?width=670&height=388&name=Screenshot%202026-06-30%20at%2013.35.31.png)

---

### Editing workspace settings

Workspace admins can rename the workspace, update its description, change its slug, or switch its visibility at any time. Select the workspace, then click the **settings** (gear) icon in the workspace toolbar to open the workspace settings.

---

### Things to keep in mind

- Projects created inside a workspace are private to workspace members by default — they do not appear in the general homepage list for people outside the workspace. See [Project Visibility Settings](https://support.podaris.com/privacy-settings?hsLang=en) for more detail.
- You can move a project into or out of a workspace from the project's action menu, or by dragging and dropping it when inside a workspace. See [Folders](https://support.podaris.com/folders?hsLang=en) for how to organise assets within a workspace.
- Your last-used workspace is remembered between sessions — the homepage reopens in the same workspace when you next sign in.
- Only organisation members with **Admin** or **Owner** role can create new workspaces. Contact your organisation owner if you need a workspace created.
- Deleting a workspace isn't something you can do yourself from the homepage or workspace settings. Once the workspace is empty, contact the Podaris team and we'll remove it for you.
- For organisation-wide user and access management, see [Managing Your Organisation](https://support.podaris.com/organisations?hsLang=en).
- The [asset library](https://support.podaris.com/asset-library?hsLang=en) has a workspace filter.

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